Question 1

How does membership work?

Accepted Answer

Membership: How it works
 • Sign up to the Founding Member plan.
 • During the sign up process you'll create an account  (contact details + password) to access your member profile.
 • Manage account: From your profile you can view status, update payment methods, and set communication preferences.

Billing
 • First payment: Taken immediately; renews automatically on the same date each month.
 • What you’re paying for: Your fees covers the ongoing club running costs.

Cancellation - Founding Members
 • Cancel anytime from the members area.
 • If you cancel close to your renewal, the payment may still process; there are no reimbursements for processed charges.
 • After cancelling, you may still attend the next club session already covered by your payment.

Cancellation - Guild member Members
 • Cancel anytime from the members area.
 • If you cancel close to your renewal, the payment may still process; there are no reimbursements for processed charges.

Club Comms & Tools
 • WhatsApp Community: We’ll add you using the phone number you provide. You can leave anytime.
 • Aftergame: You’ll receive an invite link to view and schedule games at the club.

Question 2

Why is the Founding Member plan  a monthly subscription?

Accepted Answer

This small, steady contribution covers the cost of hall hire and ensures that, even on quieter monthly meets, we always have a space ready for adventures to unfold. It means no cancelled sessions, no last-minute scrambles - just the reassurance that whenever you want to roll dice, tell stories, or drop in for a game, the table will be waiting.

Question 3

Founding Membership - What if I can't make one of the sessions? Can I have a refund for that month?

Accepted Answer

Sorry no. The monthly fees from the Founding Member plan ensure the doors stay open for everyone and mean the club continues to operate regardless of attendees.

Much like paying for a sports club membership, you attend on a specific day and if you can't make it you still pay for your membership.

We will do our best to lock down and confirm game days months in advance so you have plenty of notice to set your calendar.

Question 4

Can you confirm the date of each monthly meet?

Accepted Answer

The aim it to meet on the last Saturday of every month. We intend to confirm specific dates several months in advance.

All of our upcoming dates are listed on the events page here

https://www.tabletoplegends.org/events (https://www.tabletoplegends.org/events)

Circumstances may arise where the venue is not available either due an advance booking, a priority group for the Church requesting the space or force majeure . In such cases we will make every reasonable effort to 
	1: Find an alternative local venue for our chosen date.
	2: Move our games day to another Saturday.

In extreme circumstances where relocating or rescheduling that month is not possible we may have to skip a month.

We cannot offer refunds or credits due to dates / locations moving through no control of our own.

Question 5

Founding Member - Can I start and stop my subscription so I only pay for the days I attend.

Accepted Answer

Technically yes you could, however that is not in keeping with the community spirit and collaborative nature of the club. We understand there may be extended periods of time you are not available so pausing your subscription is understandable.

We'd ask you discuss this with a committee member so we can help you do this.

Anyone found to consistently be cancelling and re-joining to avoid paying for sessions they cannot attend may be asked to leave the group

Question 6

Can I just pay as I go and only pay for the sessions I attend?

Accepted Answer

Yes, if there are spaces available (Members take priority) we will make tickets for each event available at a price of £12 per session.

Question 7

Can I attend my first session for free?

Accepted Answer

In the future we may look to offer a free taster session once we have established group numbers. But for now at the launch phase of our new club we need to ensure all costs are covered.

Question 8

What costs do you have running the club?

Accepted Answer

We believe in transparency.

Hall Hire: £170 for 9 hours (two rooms)
Insurance: £9 per month
Website: £17 per month

For a total of £196 per month

We also pay a transaction fee of appox 2.1% +£0.20 per subscription transaction which means we get £9.59 of every £10 subscription.

To keep the club running we need a minimum of 20 active members to in order to cover all these costs in a single month.

Question 9

I am under 18, can I join the club?

Accepted Answer

16 - 17 years olds are welcome to join if they are accompanied by a responsible adult who is

1: Also a paying member of the club.
2: Is present in the venue at all times.

Some of the topics and themes of certain roleplaying and board games are aimed for a more mature audience. We cannot expect members to take responsibility censoring or determining what is suitable and what is not for anyone under 18 years of age.

Question 10

What is your membership strategy?

Accepted Answer

Our long term plan is as below.

1: Establish a stable number of members for a period of time.

2: Explore options that benefit the club and its members; which could include, but are not limited to.
	a: Reducing the monthly cost
	b: Adding additional regular / ad hoc game days - at no extra costs.
	c: Expanding the capacity of the club on games day. (we've done this already!)
	d: Look at hosting other special events.
	e: Purchase club equipment / games.

FAQ